1	"Outlook Web Access 2003" Outlook Web Access 2003
2	Information & Policies E-Mail Policy FAQs Change E-Mail Address User Guide All are posted districtemail.dadeschools.net
3	Outlook Exchange Server The Microsoft Exchange Server acts as the centralized storage and distribution point of all Outlook services—Mail, Contacts, Calendar, and Notes. The Outlook Web Access (Client) allows the end user (YOU!) to access data on the server. Outlook Express is a limited E-Mail version for E-mail only. It does NOT necessarily use an Exchange Server & is not used by MDCPS.
4	Outlook – Exchange Relationship
5	Newly Opened Accounts New accounts are created as (employee number)@dadeschools.net . Users will be prompted to change this name to something more meaningful or keep their employee number as their E-mail ID. Change of E-mail ID will take place overnight. If you want to select a different name than what you currently have, select Change E-mail Address at districtemail.dadeschools.net .
6	District E-Mail Policy Users are responsible for storing e-mails that must be retained. Users of the e-mail system cannot expect privacy; e-mails can be reviewed at any time and are considered legally discoverable. Personal use of the MCDPS e-mail system is a privilege, not a right, and is provided as a courtesy.
7	Signing Into Your E-Mail Type your employee number Type your password Typing your password incorrectly 3 times will cause your account to be locked out for several hours.
8	Outlook Web Access Interface
9	Reading E-Mail Click once on a message to read it in the Reading pane. Double-click a message to read it.
10	Keeping Tabs on the Size of Your Inbox Messages The size of each of your messages is displayed in the far right column.
11	How to View Other Folders in Your Mailbox
12	How to Save Attachments to Your Local Hard Drive Click the link representing the attached file. You may get this message—follow the direction. You may get this message—you can save the file directly from here.
13	Deleting Mail Click the item in Inbox or open the item. Click the X on the toolbar. Delete items permanently by clicking on the Empty Deleted Items icon in the Navigation pane and selecting the Empty Deleted Items on the toolbar. or Right click the Deleted Items in the Navigation pane and select Empty Deleted Items.
14	How to Create a Signature Click Options button in the Navigation pane. Select Edit Signature in the Messaging Options section. Type your signature. Select the text and make attribute changes. Click Save and Close.
15	Calendar The Calendar has 3 views Daily Weekly Monthly
16	Creating Calendar Items Select New from the Calendar toolbar. Fill in the information in the Appointment dialog box. Click Save and Close.
17	Contacts Click Contacts button in the Navigation pane. Click New on the Contacts toolbar.
18	Account Maintenance Accounts have a limit of 75 MB. Warning will be sent at 60 MB. Accounts over the limit will not be able to send mail until the problem is corrected. All mail, contacts, calendar items count toward your total space. Inbox (including subfolders) Drafts Sent Items Deleted items Contacts Calendar
19	Account Maintenance (continued) Check your Sent Items folder often and delete items you don’t need to keep. Every e-mail, forwarded e-mail, reply, and meeting you send puts a copy in your Sent Items folder. Empty your Deleted Items folder every day. Every item you delete moves to your Deleted Items folder. E-mail attachments can be larger than you think. Check the size of e-mails with attachments; save attachments to your hard drive if you want to keep them.
20	Do’s and Don’ts Do—Check your Mailbox regularly. Do—Delete messages you don’t need. Do—Check your Sent Folder and delete messages you don’t need to keep. Do—Check your Deleted Items folder and delete messages.
21	Do’s and Don’ts (continued) Don’t—Send attachments unless necessary; put content in email message Content is >5 pages Contains graphics that cannot be duplicated in email message Contains other previously emailed PDF files Don’t—Send e-mails with large attachments ever. Attachments must be < 2 MB. Adobe Acrobat can be used to reduce the size of some documents. Don’t—use Reply All unless the subject or reply warrants; Reply All sends a message to every person who originally received the email